One place for everything a consultancy runs on.
Bitmap brings the business of delivering client work together. Built for consultancies, agencies, software houses and studios, it connects clients and contracts with project delivery, resource planning, time tracking and invoicing, giving you a clear picture of your commitments, capacity and financial performance.
What Bitmap holds, and how the pieces connect.
Each of these is a screen your team uses every day. None of them is a silo: the budget on a project is the budget the planner books against, the timesheet logs against and the report counts.
Clients
Clients and contracts
Every client with its contacts, its finance contact, its contracts and their notice dates. A contract type says how the work is sold: time and materials, fixed scope, a monthly retainer or a managed service.
Projects
Projects and budgets
A project belongs to a client and carries one or more budgets: a number of days or a fixed sum, at rates from your rate card. Bitmap tracks what is used, what is planned and what remains, in days and in money.
Planning
The resource planner
People against weeks, booked onto budgets in blocks. Scenarios let you try a plan before it is real. Availability and the forecast come from the same blocks, so they never disagree with the plan.
Time
Timesheets and approvals
Daily entries against a budget, submitted weekly, approved by the person you name. Leave and sick days are recorded in the same place, so utilisation is computed against the days somebody could actually have worked.
Money
Payment schedules and invoices
Every project has a schedule of what will be invoiced and when. Due schedules land in Ready to Invoice. Invoices are raised by hand or as drafts in Xero, and their status follows them back.
Numbers
KPIs and reports
Utilisation, deferred income, non-billable time, availability, the project timeline and the health of every project, computed from the records above rather than assembled from them.
Everything about a client, on the client.
The client page is the account: the people you deal with, the finance contact the invoices go to, the contracts and their notice dates, every project past and present, and the invoices raised against them. Link the client to its contact in Xero once and every invoice after that knows where to go.
A budget is a promise you can watch.
Sell forty days of engineering and Bitmap shows you the forty days, the eleven used, the twelve planned and the seventeen still unallocated. The budgeted day rate turns hours into money, so budget burn is a number on the page rather than a calculation somebody does when asked.
A plan that knows what actually happened.
The planner books a person onto a budget for a run of days. When the timesheet arrives, the days that were worked replace the days that were planned, so the plan is always the future and the timesheet is always the past, and nothing is counted twice. Virtual resources hold a seat for the hire you have not made yet.
The board pack, without the fortnight.
The KPI overview is the monthly set of figures a consultancy's board asks for: billable utilisation, hours logged and expected, leave, headcount and full-time equivalents, per month across the year. It is computed from a fact table that updates as timesheets change, so it is right on the first of the month rather than the fifteenth.
Built by a consultancy, to run a consultancy.
The Curve built Bitmap to run its own business, and has run it on Bitmap for years. Every screen exists because somebody here needed it on a Monday morning. Bitmap is now a product any firm can sign up for, and the people who built it still use it every day.
How a piece of work moves through it.
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1
Set the project up
A client, a contract type, a project and its budgets, at the rates for each job role. Add the payment schedule while the terms are fresh.
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2
Book the people
Drag blocks onto the planner, or try a scenario first. Availability and the forecast update as you go.
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3
Log and approve the time
People log against the budgets they are booked on. Approvers approve. Health checks watch the burn.
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4
Invoice and reconcile
Due schedules land in Ready to Invoice. Raise them, in Bitmap or in Xero. Deferred income shows what is paid for and still owed.
Roles decide who does what: a project manager sees their projects, an approver sees their people's timesheets, finance sees the invoices, and a platform admin sees the settings. Nobody sees more than their role needs.
Put your own firm in it.
A free trial starts with an empty company and a sign-in for you. Add a client and a project, book somebody onto it, and watch the numbers appear.